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There are 7 central components to Online WHS – the User Admin Dashboard and the 6 Modules. Combined these make up the most cost effective, efficient and powerful WHS compliance system.

Policy & Planning Employee Management Risk Management Injury Management Record Management Environmental Management
Purpose Purpose
To enable easy development of a framework for creating a more efficient, professional, and safer workplace. To effectively track compliance procedures for all employees and contractors. To enable identification of potential hazards; assessment of risks, and implementation of control measures. To efficiently document incidents and their impact. To enable cause and effect analysis and identify remedial actions needed to reduce risk. To facilitate the development, uploading, storing, and accessing of all checklists, forms, reports, templates, and documents. To enable identification of potential environmental issues and create options for lowering environmental impact.
Actions Actions
  • Developing company policies
  • Identifying organisational positions
  • Allocating responsibilities
  • Developing emergency procedures
  • Developing maintenance schedules for emergency equipment & allocating responsibilities
  • Easy access for employees via a site icon page
  • Track employee and contractor Inductions/toolbox talks/ qualifications/ insurances and training
  • Complete contractor compliance record and management section
  • Develop and maintain centralised record keeping system
  • Develop reports regarding employee history
  • Identify , assess, control and develop actions for implementing the control measures for hazards and risks identified
  • Develop or upload Safe Work Method Statements
  • Schedule maintenance and review for plant and equipment
  • Easy access for employees to obtain the necessary documentation
  • Easy access for employees to record issues or record proof of use of documentation
  • Record information and details related to all incidents
  • Comprehensive incident investigation and corrective measure process
  • Develops a variety of reports to identify and analyze incidents trends
  • Build/create or upload checklist
  • Upload forms and templates
  • Develop comprehensive reports
  • Develop business policies related to environmental issues
  • Identify and control environmental impacts
  • Develop an environmental policy and action place
  • Asbestos management
Documents Documents
  • 27 pre-loaded Policies from HR Advance’s WHS Essentials package*
  • Maintains organisational position documentation
  • Maintains service records for emergency equipment
  • Maintains emergency documentation and evacuation drill dates
  • Maintains employee qualifications, licenses and certificates, inductions and other related documentation
  • Maintains contractor insurances, qualifications, licenses and certificates
  • 15 Pre-loaded SWMS*
  • Maintains uploaded Safe Work Method Statements
  • Maintains Risk Assessments
  • Maintenance service records and documentation for plant and equipment items
  • Maintains MSDS’s for hazardous substances
  • Ability to upload documents in relation to the incident
  • 17 checklists pre-loaded into your system*
  • 11 Forms pre-loaded*
  • Ability to upload forms and checklists
  • Ability to upload documents in relation to environmental issues
Registers Registers
  • Policy Register
  • Organisational Position Register
  • Responsibilities Register
  • Emergency Procedures Register
  • Emergency Equipment Register
  • Employee Register
  • Employee History
  • Qualifications Matrix
  • Training and Induction Matrix
  • Contractor Management Register
  • Hazards Register
  • Plant & Equipment Register
  • Hazardous Substances Register
  • Safe Work Method Register
  • Incident Register
  • Checklist Register
  • Forms Register
  • Reports Register
  • Environmental Register
  • Asbestos Register
Reports & Alerts Reports & Alerts
  • Set review date alerts for items due.
  • History kept for each item in a log.
  • Set alerts for expiration dates of licenses, insurances, and qualifications.
  • Reports on training, qualifications and skills available.
  • Set alerts for hazards lodged
  • Set alerts for items due for review or maintenance
  • Email alerts for responsibilities associated with risks
  • Set alerts to notify of incidents lodged
  • Set review date alerts for investigations, corrective measures and implementations of corrective measures
  • History kept for each item in a log
  • Set review date alerts for items due
  • History kept for each item in a log
  • Set review date alerts for items due
  • History kept for each item in a log

The User Admin Dashboard:

From this central point of Online WHS, system administrators can control many aspects of the system – inductions, qualifications, alerts, meetings, actions, and complete the processes from other Registers.

Functions of the 6 Modules of Online WHS – for more detailed information about each module consult the table below.

Policy & Planning Module – enables easy development of a framework for creating a more efficient, professional and safer workplace.

Employee Management Module – effectively track compliance procedures for all employees and contractor.

Risk Management Module – identify potential hazards, assess risks and implement control measures.

Injury Management Module – efficiently document incidents and their impact. Enable cause and effect analysis. Identify remedial actions to produce risk reduction.

Record Management Module – facilitates the development, uploading, storing and accessing of all relevant documentation.

Environmental Management Module – enables identification of potential environmental issues and creating options of lowering environmental impact.