Qualification Management

 

Manage your employee’s qualifications easily using Online WHS Systems!

Qualification Management

No matter what industry you are in it is highly likely that your employees will need certain qualifications to perform the tasks they undertake. Managing these qualifications can be difficult and time-consuming. Having an employee undertake a task who is either not qualified or their qualifications have expired is a major compliance breach.

Online WHS Systems allows users to manage all their employee’s qualifications and their expiry dates easily through the qualification manager.

Online WHS Systems has a Qualification Manager containing details of each qualification of your employees. The system will place the qualifications entered into a Qualification Matrix which can be published in a variety of reports. Email alerts can be set to alert you of upcoming expiring qualifications and also alert the employee by placing the expiring qualification in the employee’s To-Do List.

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How Online WHS Systems makes 
managing Qualifications easy!

In Online WHS Systema, you simply add qualifications into the systems qualification manager and relate the qualification to the employee, enter an alert date (so you get prior notice of the qualifications expiring) and expiry date. You can even upload the qualification into the system. The system will place any qualification entered into a Qualification Matrix which can be published in a variety of reports. Email alerts can be set to alert you of upcoming expiring qualifications and also alert the employee by placing the expiring qualification in the employee’s To-Do List.

If you relate certain qualifications to a position, any employee who has been related to that position who does not have the appropriate qualification will be highlighted as yellow in the Qualification Matrix, automatically creating a Training Needs Analysis (TNA).

The system also produces an ID Card for the employee complete with all their qualifications.

What do I need to do to Manage Qualifications?

You should:

  • Make sure your employees are qualified to undertake a task or operate a piece of machinery.

Online WHS Systems Qualification Register

Qualification Matrix

(Click on image to view larger image)

Managing Qualifications

Phil Bamford walks you through Managing Qualifications in the Online WHS System.

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