Employee Management


Online WHS Systems has an employee register to assist employers in meeting workplace health and safety obligations.

Employee Management

Employee health and safety should be the number one priority for any businesses. Businesses have a primary duty of care to ensure workers and others are not exposed to a risk to their health and safety.

You are responsible for the health and safety of those in your workplace, including visitors. And, if you’re self-employed, you’re responsible for your own safety and the safety of others.

You must also consult, cooperate and coordinate activities with other individuals and organisations – and any health and safety representative (HSR) – who have a duty in relation to the same matter,

Online WHS Systems helps it’s users effectively manage their employee’s health and safety.

Online WHS systems has a comprehensive Employee Register which allows you to track employees inductions, training, safety meetings, qualifications and licences.

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Employee ID Cards

The ID Card function allows for quick and easy access of your employees’ details via the QR Code.

Scan the QR Code to view employees:

  • Vaccination details
  • Qualifications
  • Employees details


At Online WHS Systems, we want to help making more compliant easier for you.

The Vaccination module provides you with your employee’s vaccinations details as well as:

  • View Vaccination records
  • Detailed report on how many dosages they have received
  • View expiry dates
  • Create alert dates
  • View manufacturing details

Sign in Sign Out Feature

Online WHS Systems helps you to manage the safety of your employees, with the Sign in Sign Out function. The Sign in Sign out function allows you to be able to create a log of who is entering your facility.

It can be used by anyone such as Employees, Contractors and/or Visitors entering your facility. Once they have filled out their details, the system creates detailed log of their personal/vaccination details, time of entry and exit.

  • Quick and easy access via QR Codes
  • Creates a log of anyone entering your facility
  • Manage COVID-19 in your facility.
  • Assists you with compliance.

How Online WHS Systems makes 
managing Employees easy!

Online WHS Systems makes it easier for you to:

  • Manage Employees, their personal information, qualifications, licences, insurances and training.
  • Manage Employees Histories, incidents they were involved in, hazards logged, inductions undertaken, qualifications, notifications, meetings attended and checklists completed.
  • Manage Qualifications, ensuring employees are qualified to, for instance, operate certain machinery.
  • Manage Training, ensuring employees are inducted and trained in accordance with companies safety policies and procedures.

What do I need to do to Manage Employees?

The employer’s ‘duty of care’ means that your employer must ensure that:

  • The work environment, systems of work, machinery and equipment are safe and properly maintained
  • Chemicals are used, handled and stored safely
  • Adequate workplace facilities are available
  • Information, training, instruction and supervision are provided
  • Workers’ health and workplace conditions are monitored
  • Any accommodation you provide to your workers is safe.

You must consult when:

  • Identifying hazards and assessing risks
  • Making decisions about ways to eliminate or control risks, and workplace facilities
  • Proposing changes that may affect the health and safety of workers
  • Making decisions about consulting procedures, resolving safety issues, monitoring workers’ health and conditions, and providing information and training.

Online WHS Systems Employee Register

Employee Register

(Click on image to view larger image)

Managing Employees

Phil Bamford walks you through Managing Employees in the Online WHS System.

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