Online WHS Systems in Warehouses and the Manufacturing Industry

Online WHS Systems is used throughout many Warehouses and Manufacturing Plants.

Let’s explore what Warehouses and Manufacturing Plants get out of Online WHS Systems and the benefits to the industry.

Safety in Warehouses and the Manufacturing Industry

We use software every day to manage our business processes. Why should safety management be any different? Online WHS Systems keeps workplace health and safety top of mind for businesses in the Manufacturing Industry.

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Safety in Warehouses and the Manufacturing Industry

With such a range of onsite activities, the risk of injuries and fatalities are higher in warehouses and the manufacturing industry. Online WHS can help streamline and automate safety processes to make it easier for this Industry to keep on top of their safety obligations. Online WHS Systems also keeps records of relevant qualifications and certifications and inducts employees/contractors into worksites and how to safely use plant and equipment items.

Managing forklift safety and loading and unloading transport vehicle can be difficult but by utilising Online WHS Systems you can:

  • Use the plant and equipment register to develop maintenance schedules and record all aspect of the plant item in the one record
  • Develop pre-start checklists via the checklist builder which develops a QR Code which can be placed on the forklift for easy access.
  • Build inductions using the Online E-Learning section where you can create forklift safety and warehouse safety inductions
  • Manage qualifications and certifications
  • Develop alerts to remind you of maintenance dates and review dates, and many more.

The Online WHS system is the perfect fit for any warehouse wanting to comply and provide a safer working environment.

Some of our clients include:

What Online WHS Systems focuses on in this Industry

  • To make safety easy – All an employee needs to do is scan a QR Code to complete a form, checklist or report a hazard or incident.
  • To make safety accessible – Online WHS Systems is a cloud based system which can be used anywhere with an internet connection.
  • To make safety simple – Employees can log into the system and know exactly what needs to be actioned by clicking one simple button, the ‘to do list’.
  • To make safety efficient – Online WHS Systems is an automated system. If something needs to be actioned, the relevant person is alerted via email or SMS.

“I like everything about Online WHS!

Online WHS has made a massive difference to our company. It has allowed me to manage all the many aspects of WHS in an easier and confident manner. The dashboard gives me an immediate view on what modules I need to look at and this has been an incredible time saver. The introduction of QR codes has been a fantastic inclusion.

I am impressed with the continued improvement made to Online WHS and also very happy that the company takes improvement suggestions from its customer and where possible, introduced them into the module.

There are so many WHS aspects that companies need to be across and at times, it can be a bit overwhelming. Now that we are fully using Online WHS, I have a high level of confidence that we are meeting all the necessary requirements, and that is extremely reassuring to both myself and our PCBU. I have also received great feedback from external auditors and other external entities.

I would recommend Online WHS to all companies, it will truly make a difference to how you manage WHS requirements.”

Lisa Walker, IMS Manager, Eltek

Safety Painpoints in Warehouses and the Manufacturing Industry

What are the painpoints when managing safety in the Manufacturing Industry and how does Online WHS Systems address and solve these points?

  • 01Plant and Equipment

    Managing your plant and equipment, its maintenance and employees qualifications and training to use the item are important especially in the trade industry where machines are used for work majority of the time.

    How can Online WHS Systems solve these issues?
    In the Plant and Equipment Register, you can:
    - View and manage plant items maintenance schedules
    - Develop checklists such as the pre-start, inspection and fit for duty checklists to keep detailed records to show compliance
    - Set training and qualification criteria’s to the use of the plant item
    - See which employees meet that criteria
    - For the employee to assign a plant item in and out which creates a history of use record in the employee's history
    - Manage insurances, registrations and review dates.

  • 01Employee Management and Inductions

    Staying on top of employee information and certifications can be tiresome. Especially in the Aged Care Environment when employees are required to have a large number of certifications.

    How can Online WHS Systems solve these issues?
    - Use the Employee and Contractor Modules to keep track of your employees certifications. The system will alert the administrator and employee when their certification is about to expire so it can be updated.
    - Use the E-Learning Module to induct and train employees in your workplace safety processes.

  • 01Incident Management

    Workers in the Manufacturing Industry are exposed to a range of risks which can cause injury including slips, trips and falls, working with plant and equipment and manual tasks.

    How can Online WHS Systems solve these issues?
    - Use the Incident Register to identify, analyse and correct hazards to prevent the recurrence of injuries in the workplace.
    - Use the Checklist Register to undertake a risk assessment checklist, develop and manage controls.
    - Use the Policy and Procedure Register to make sure administrative measures to control workplace hazards are in place.
    - Use the E-Learning Module to make sure all employees are inducted and trained in workplace safety.
    - Use the Plant and Equipment Module to make sure items are properly maintained.


Online WHS Systems for Warehouses and the Manufacturing Industry

What registers help Warehouses and the Manufacturing Industry manage their safety obligations?

Policy and PlanningPlant and Equipment

It is a WHS requirement to keep an equipment register with a history of the maintenance performed on each item. Online WHS Systems maintains an automated log of updates made to a piece of equipment to assist you to track its maintenance records.

Injury ManagementInjury Management

The injury Management Module allows your company to analyse the cause and effect of injuries and identifies actions needing to be taken to reduce the risk of that injury happening again in the future.

Risk ManagementChecklist Builder

The Checklist Builder allows you to create checklists which can be related to sites, activities, plant & equipment, chemicals, employees and more.

Employee ManagementInduction Module

The E-Learning Register of Online WHS Systems allows you to assign inductions and records the results.

Record ManagementQualification Matrix and Manager

The Qualification Matrix and Manager allows you to keep track of your employees and qualifications. If you relate a qualification to a position, any employee related to that position without the proper qualifications will be highlighted as yellow in the Qualification Matrix, automatically creating a Training Needs Analysis.

Environmental ManagementContractor Management

Online WHS Systems Contractor Register assists you in making sure your contractors are inducted, have the appropriate qualifications, safe work documents and procedures, insurances and licenses to operate at your site.

Record ManagementSWMs Module

In the SWMs Module you can outline the high risk work activities to be carried out at a workplace, the hazards that may arise from these activities, and the measures to put in place to control the risks.

Environmental ManagementMaintenance Manager

In the Maintenance Manager you can develop a maintenance request for a site, location or plant and equipment item.

Record ManagementMeeting Builder

Online WHS Systems has a Meeting Manager that allows you to build your own templates for a meeting including management meetings, toolbox talks, safety meetings and consultation, make minutes and set actions.

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