Online WHS in Sporting Facilities

Online WHS is used throughout many Australian Sporting Facilities.

Let’s explore what Sporting Facilities get out of Online WHS and the benefits to the industry.

Safety in the Sporting Industry

Sporting facilities have a wide exposure to compliance. Firstly, they have to provide a safe workplace for their workers but secondly they have the general public coming onto their facility and they have a duty of care to make sure that they provide a safe environment. Over the past six years, every racecourse in NSW has used Online WHS to manage their employees, develop emergency procedures and processes and induct contractors coming onto their site.

 

What Online WHS focuses on in this Industry

  • To make safety easy – All an employee needs to do is scan a QR Code to complete a form, checklist or report a hazard or incident.
  • To make safety accessible – Online WHS is a cloud based system which can be used anywhere with an internet connection.
  • To make safety simple – Employees can log into the system and know exactly what needs to be actioned by clicking one simple button, the ‘to do list’.
  • To make safety efficient – Online WHS is an automated system. If something needs to be actioned, the relevant person is alerted via email or SMS.

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For the past four years Online WHS has been used to manage health and safety for 137 Racecourses in NSW.

 

Safety Painpoints for Sporting Facilities

What are the painpoints when managing safety in Sporting Facilities and how does Online WHS address and solve these points?

  • 01Contractor Management

    Contractor management can be a very challenging area and is one often looked past by businesses. An employer has a legal obligation for the work health and safety of any contractors working at their place of work or undertaking work for the business.

    How can Online WHS solve these issues?
    - Use the Contractor Register to keep track of contractor certifications, insurances, licences and qualifications.
    - Use the E-Learning Module to make sure contractors are inducted into the safe work processes at the site including emergency procedures.

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  • 01Employee Management and Inductions

    Staying on top of employee information and certifications can be tiresome. Especially in the Aged Care Environment when employees are required to have a large number of certifications.

    How can Online WHS solve these issues?
    - Use the Employee and Contractor Modules to keep track of your employees certifications. The system will alert the administrator and employee when their certification is about to expire so it can be updated.
    - Use the E-Learning Module to induct and train employees in your workplace safety processes.

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  • 01Incident Management

    Employee and client safety is a top priority for sporting facilities.

    How can Online WHS solve these issues?
    - Use the Incident Register to identify, analyse and correct hazards to prevent the recurrence of injuries in the workplace.
    - Use the Checklist Register to undertake a risk assessment checklist, develop and manage controls.
    - Use the Policy and Procedure Register to make sure administrative measures to control workplace hazards are in place.
    - Use the E-Learning Module to make sure all employees are inducted and trained on workplace safety.

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Online WHS for the Sporting Industry

What registers help the Sporting Industry manage their safety obligations?

Policy and PlanningPlant and Equipment

It is a WHS requirement to keep an equipment register with a history of the maintenance performed on each item. Online WHS maintains an automated log of updates made to a piece of equipment to assist you track its maintenance records.

Injury ManagementInjury Management

The injury Management Module allows your company to analyse the cause and effect of injuries and identifies actions needing to be taken to reduce the risk of that injury happening again in the future.

Risk ManagementChecklist Builder

The Checklist Builder allows you to create checklists which can be related to sites, activities, plant & equipment, chemicals, employees and more.

Employee ManagementInduction Module

The E-Learning Register of the Online WHS System allows you to assign inductions and records the results.

Record ManagementQualification Matrix and Manager

The Qualification Matrix and Manager allows you to keep track of your employees and qualifications. If you relate a qualification to a position, any employee related to that position without the proper qualifications will be highlighted as yellow in the Qualification Matrix, automatically creating a Training Needs Analysis.

Environmental ManagementContractor Management

The Online WHS System’s Contractor Register assists you in making sure your contractors are inducted, have the appropriate qualifications, safe work documents and procedures, insurances and licenses to operate at your site.

Record ManagementSWMs Module

In the SWMs Module you can outline the high risk work activities to be carried out at a workplace, the hazards that may arise from these activities, and the measures to put in place to control the risks.

Environmental ManagementMaintenance Manager

In the Maintenance Manager you can develop a maintenance request for a site, location or plant and equipment item.

Record ManagementMeeting Builder

Online WHS has a Meeting Manager that allows you to build your own templates for a meeting including management meetings, toolbox talks, safety meetings and consultation, make minutes and set actions.

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