Online WHS in Small Business

Online WHS is used throughout many Australian Small Businesses.

Let’s explore what Small Businesses get out of Online WHS and the benefits to the industry.

Safety in the Small Business Industry

Small Business owners face a lot of pressure in the day to day running of the business with only one or two people to manage the business operations. This usually means safety gets placed in the ‘I’ll worry about it later basket’. We can help small businesses manage their safety through our easy to use Online WHS System.

 

What Online WHS focuses on in this Industry

  • To make safety easy – All an employee needs to do is scan a QR Code to complete a form, checklist or report a hazard or incident.
  • To make safety accessible – Online WHS is a cloud based system which can be used anywhere with an internet connection.
  • To make safety simple – Employees can log into the system and know exactly what needs to be actioned by clicking one simple button, the ‘to do list’.
  • To make safety efficient – Online WHS is an automated system. If something needs to be actioned, the relevant person is alerted via email or SMS.

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“I like that staff can access the system whenever and wherever they need to. In a business that has multiple sites and provides a large percentage of its services in the community or in a Customer/Client’s own home, this provides staff with a quick and easy solution for reporting.

The Alert function then allows Team Leaders and Managers to; provide a quick response to incidents, provide staff with necessary support in a timely manner and begin to implement control measures sooner to ensure staff and Customer/Client safety.”

Ashley Chettleburgh, Safety and Wellbeing Officer, Aspire Support Services

Safety Painpoints for Small Businesses

What are the painpoints when managing safety in Small Businesses and how does Online WHS address and solve these points?

  • 01Repairs and Maintenance

    Staying on top of all the repair work required can be costly and time consuming. Eliminate overheads and time taken to get something fixed by implementing our Maintenance Request process.

    How can Online WHS solve these issues?
    - Use the Maintenance Modules to keep track of your plant and equipment's maintenance history.

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  • 01Employee Management and Inductions

    Staying on top of employee information and certifications can be tiresome. Especially in the Aged Care Environment when employees are required to have a large number of certifications.

    How can Online WHS solve these issues?
    - Use the Employee and Contractor Modules to keep track of your employees certifications. The system will alert the administrator and employee when their certification is about to expire so it can be updated.
    - Use the E-Learning Module to induct and train employees in your workplace safety processes.

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  • 01Policy and Procedure Management

    Every business, no matter the size, is required to have WHS policies and procedures in place to effectively manage and address particular issues and hazards.

    How can Online WHS solve these issues?
    - Use the Policy and Procedure Register to make sure administrative measures to control workplace hazards are in place.

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Online WHS for the Small Businesses

What registers help the Small Businesses manage their safety obligations?

Policy and PlanningInjury Management

The injury Management Module allows your company to analyse the cause and effect of injuries and identifies actions needing to be taken to reduce the risk of that injury happening again in the future.

Injury ManagementPolicies and Procedures Registers

Online WHS can help manage safe work policies and procedures which set up the framework for an efficient, professional and safer workplace.

Risk ManagementChecklist Builder

The Checklist Builder allows you to create checklists which can be related to sites, activities, plant & equipment, chemicals, employees and more.

Employee ManagementInduction Module

The E-Learning Register of the Online WHS System allows you to assign inductions and records the results.

Record ManagementQualification Matrix and Manager

The Qualification Matrix and Manager allows you to keep track of your employees and qualifications. If you relate a qualification to a position, any employee related to that position without the proper qualifications will be highlighted as yellow in the Qualification Matrix, automatically creating a Training Needs Analysis.

Environmental ManagementTraining Needs Analysis

By simply defining your organisations positions and the qualifications/inductions needed to safely perform that role, when an employee is related to that position the Online WHS system will automatically create an exportable Training Needs Analysis highlighting if any gaps are present in your training.

Record ManagementAudit Builder

The Online WHS System allows you to build an audit, relate documents and data to the audit to show evidence, enter observations and recommendations and produce exportable reports.

Environmental ManagementMaintenance Manager

In the Maintenance Manager you can develop a maintenance request for a site, location or plant and equipment item.

Record ManagementMeeting Builder

Online WHS has a Meeting Manager that allows you to build your own templates for a meeting including management meetings, toolbox talks, safety meetings and consultation, make minutes and set actions.

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