Online WHS Systems in Logistics

Online WHS Systems is used throughout many Australian Logistics Groups.

Let’s explore what Logistics Groups get out of Online WHS Systems and the benefits to the industry.

Safety in the Logistics Industry

We use software every day to manage our business processes. Why should safety management be any different? Online WHS Systems keeps workplace health and safety top of mind for businesses in the Logistics Industry.

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Safety in the Logistics Industry

There is a high rate of workplace health and safety incidents in the transport and logistics industry. There are many risks relating to managing a fleet of vehicles, Online WHS Systems help logistic and transport companies with all facets of compliance from:

  • Managing the fleets servicing and maintenance schedules
  • Keeping records of Fit for Duty and Daily Inspections
  • Managing employees’ qualifications and training requirements
  • Managing training and inductions, and many more.

Some of our clients include:

What Online WHS Systems focuses on in this Industry

  • To make safety easy – All an employee needs to do is scan a QR Code to complete a form, checklist or report a hazard or incident.
  • To make safety accessible – Online WHS Systems is a cloud-based system which can be used anywhere with an internet connection.
  • To make safety simple – Employees can log in to the system and know exactly what needs to be actioned by clicking one simple button, the ‘To-Do List’.
  • To make safety efficient – Online WHS Systems is an automated system. If something needs to be actioned, the relevant person is alerted via email or SMS.

“I like the fact that all our systems and compliance issues can be managed from the system, prompts and reminders are so important and having this information automated plays a very important role in meeting our compliance obligations.

We initially looked at the system for managing just our WHS obligations and soon found it could do so much more for our business.”

Ben Levesque, Chief Executive Officer, Finley Regional Care

Safety Painpoints in the Logistics Industry

What are the painpoints when managing safety in the Logistics Industry and how does Online WHS Systems address and solve these points?

  • 01Plant and Equipment

    Managing your plant and equipment, its maintenance and employees qualifications and training to use the item are important especially in the Logistics Industry.

    How can Online WHS Systems solve these issues?
    In the Plant and Equipment Register, you can:
    - View and manage plant items maintenance schedules
    - Develop checklists such as the pre-start, inspection and fit for duty checklists to keep detailed records to show compliance
    - Set training and qualification criteria’s to the use of the plant item
    - See which employees meet that criteria
    - For the employee to assign a plant item in and out which creates a history of use record in the employee's history
    - Manage insurances, registrations and review dates.

  • 01Employee Management and Inductions

    Staying on top of employee information and certifications can be tiresome. Especially in an environment when employees are required to have a large number of certifications.

    How can Online WHS Systems solve these issues?
    - Use the Employee and Contractor Modules to keep track of your employees certifications. The system will alert the administrator and employee when their certification is about to expire so it can be updated.
    - Use the E-Learning Module to induct and train employees in your workplace safety processes.

  • 01Incident Management

    Employees in the Logistics Industry are exposed to a range of risks which can cause injury including road accidents and incidents when loading and unloading freight and using forklifts.

    How can Online WHS Systems solve these issues?
    - Use the E-Learning Module to make sure all employees are trained in injury management.
    - Use Checklists to conduct a Risk Assessment for each individual patient and sites.
    - Use the Plant and Equipment Module to make sure patient mechanical aids are well maintained.


Online WHS Systems for the Logistics Industry

What registers help the Logistics Industry manage their safety obligations?

Policy and PlanningPlant and Equipment

It is a WHS requirement to keep an equipment register with a history of the maintenance performed on each item. Online WHS Systems maintains an automated log of updates made to a piece of equipment to assist you to track its maintenance records.

Injury ManagementInjury Management

The injury Management Module allows your company to analyse the cause and effect of injuries and identifies actions needing to be taken to reduce the risk of that injury happening again in the future.

Risk ManagementChecklist Builder

The Checklist Builder allows you to create checklists which can be related to sites, activities, plant & equipment, chemicals, employees and more.

Employee ManagementInduction Module

The E-Learning Register of the Online WHS System allows you to assign inductions and records the results.

Record ManagementQualification Matrix and Manager

The Qualification Matrix and Manager allows you to keep track of your employees and qualifications. If you relate a qualification to a position, any employee related to that position without the proper qualifications will be highlighted as yellow in the Qualification Matrix, automatically creating a Training Needs Analysis.

Environmental ManagementTraining Needs Analysis

By simply defining your organisation’s positions and the qualifications/inductions needed to safely perform that role, when an employee is related to that position Online WHS Systems will automatically create an exportable Training Needs Analysis highlighting if any gaps are present in your training.

Record ManagementAudit Builder

Online WHS Systems allows you to build an audit, relate documents and data to the audit to show evidence, enter observations and recommendations and produce exportable reports.

Environmental ManagementMaintenance Manager

In the Maintenance Manager you can develop a maintenance request for a site, location or plant and equipment item.

Record ManagementMeeting Builder

Online WHS Systems has a Meeting Manager that allows you to build your own templates for a meeting including management meetings, toolbox talks, safety meetings and consultation, make minutes and set actions.

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