Online WHS in Local Government

Online WHS is used throughout many Local Government Departments.

Let’s explore what Local Government Departments get out of Online WHS and the benefits to the industry.

Safety in Local Government

Typically Local Government Departments have multiple work sites including Parks, Community Centres, Council Buildings, Libraries and Child Care Centres. Managing all these different facets of their business can be extremely difficult and usually many local governments have multiple systems to do so which is not cost effective and also hard to develop comprehensive reports across the whole departments. That’s where Online WHS can manage not only multi departments but also help reduce the need for multiple systems as Online WHS is easy to use but a comprehensive tool. Complete with:

  • Department Management Features
  • Online E-Learning Module
  • Qualification and Training Needs Analysis Module
  • Contractor Management
  • Plant and Equipment Management
  • Maintenance Management
  • Employee and Volunteer Management.

 

What Online WHS focuses on in this Industry

  • To make safety easy – All an employee needs to do is scan a QR Code to complete a form, checklist or report a hazard or incident.
  • To make safety accessible – Online WHS is a cloud based system which can be used anywhere with an internet connection.
  • To make safety simple – Employees can log into the system and know exactly what needs to be actioned by clicking one simple button, the ‘to do list’.
  • To make safety efficient – Online WHS is an automated system. If something needs to be actioned, the relevant person is alerted via email or SMS.

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“I looked at 23 other WHS Systems over the tender process and liked Online WHS so much, I not only recommended it for Questacon – but have become a consultant for Online Compliance Systems.”

Neil Norman, Director, The Safety Guru, Safety Contractor for Questacon

Safety Painpoints in Local Government

What are the painpoints when managing safety in the Local Government and how does Online WHS address and solve these points?

  • 01Repairs and Maintenance

    Staying on top of all the repair work required can be costly and time consuming. Eliminate overheads and time taken to get something fixed by implementing our Maintenance Request process.

    How can Online WHS solve these issues?
    - Use the Maintenance Modules to report maintenance and keep track of your plant and equipment's maintenance history.

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  • 01Employee Management and Inductions

    Staying on top of employee information and certifications can be tiresome. Especially in the Aged Care Environment when employees are required to have a large number of certifications.

    How can Online WHS solve these issues?
    - Use the Employee and Contractor Modules to keep track of your employees certifications. The system will alert the administrator and employee when their certification is about to expire so it can be updated.
    - Use the E-Learning Module to induct and train employees in your workplace safety processes.

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  • 01Contractor and Volunteer Management

    Contractor/Volunteer management can be a very challenging area and is one often looked past by businesses. An employer has a legal obligation for the work health and safety of any contractors/volunteers working at their place of work or undertaking work for the business.

    How can Online WHS solve these issues?
    - Use the Contractor Register to keep track of contractor certifications, insurances, licences and qualifications.
    - Use the E-Learning Module to make sure contractors are inducted into the safe work processes at the site including emergency procedures.

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Online WHS for Local Government

What registers help Local Government Departments manage their safety obligations?

Policy and PlanningInjury Management

The injury Management Module allows your company to analyse the cause and effect of injuries and identifies actions needing to be taken to reduce the risk of that injury happening again in the future.

Injury ManagementPolicies and Procedures Registers

Online WHS can help manage safe work policies and procedures which set up the framework for an efficient, professional and safer workplace.

Risk ManagementChecklist Builder

The Checklist Builder allows you to create checklists which can be related to sites, activities, plant & equipment, chemicals, employees and more.

Employee ManagementInduction Module

The E-Learning Register of the Online WHS System allows you to assign inductions and records the results.

Record ManagementQualification Matrix and Manager

The Qualification Matrix and Manager allows you to keep track of your employees and qualifications. If you relate a qualification to a position, any employee related to that position without the proper qualifications will be highlighted as yellow in the Qualification Matrix, automatically creating a Training Needs Analysis.

Environmental ManagementTraining Needs Anlaysis

By simply defining your organisations positions and the qualifications/inductions needed to safely perform that role, when an employee is related to that position the Online WHS system will automatically create an exportable Training Needs Analysis highlighting if any gaps are present in your training.

Record ManagementAudit Builder

The Online WHS System allows you to build an audit, relate documents and data to the audit to show evidence, enter observations and recommendations and produce exportable reports.

Environmental ManagementMaintenance Manager

In the Maintenance Manager you can develop a maintenance request for a site, location or plant and equipment item.

Record ManagementMeeting Builder

Online WHS has a Meeting Manager that allows you to build your own templates for a meeting including management meetings, toolbox talks, safety meetings and consultation, make minutes and set actions.

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