Online WHS Systems in the Community/Disability Services Industry

Online WHS Systems is used to support safety processes in a number of community service businesses.

Let’s explore what the Community Service organisations get out of Online WHS Systems and the benefits to the industry.

Safety in the Community/Disability Services Industry

We use software every day to manage our business processes. Why should safety management be any different? Online WHS keeps workplace health and safety top of mind for businesses in the Community/Disability Industry.

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Safety in the Community/Disability Services Industry

Typically the Community/Disability Services Industry has employees working at multiple sites who need access to an easy to use cloud-based safety management system. Managing incidents and the process can now be made easy using Online WHS Systems comprehensive Incident, Investigation, Corrective Actions, Return to Work and Report modules. Helping you identify true causes, combine this with the system Online E-Learning module, Audit Module and Qualification Manager and the many other features in the system we find that Online WHS Systems is very compatible to the Community services sector.

Some of our clients include:

What Online WHS Systems focuses on in this Industry

  • To make safety easy – All a carer needs to do is scan a QR Code to complete a form, checklist or report a hazard or incident.
  • To make safety accessible – Online WHS Systems is a cloud-based system which can be used anywhere with an internet connection.
  • To make safety simple – Carers can log into the system and know exactly what needs to be actioned by clicking one simple button, the ‘To-Do List’.
  • To make safety efficient – Online WHS Systems is an automated system. If something needs to be actioned, the relevant person is alerted via email or SMS.

“I like that staff can access the system whenever and wherever they need to. In a business that has multiple sites and provides a large percentage of its services in the community or in a Customer/Client’s own home, this provides staff with a quick and easy solution for reporting.

The Alert function then allows Team Leaders and Managers to; provide a quick response to incidents, provide staff with necessary support in a timely manner and begin to implement control measures sooner to ensure staff and Customer/Client safety.”

Ashley Chettleburgh, Safety and Wellbeing Officer, Aspire Support Services

Safety Painpoints in the Community/Disability Services Industry

What are the painpoints when managing safety in the Community/Disability Services Industry and how does Online WHS Systems address and solve these points?

  • 01Incident Management

    Carers in the Community Services Industry are exposed to a range of risks which can cause injury including slips, trips and falls and manual tasks. These tasks can be hazardous potentially leading to a range of musculoskeletal disorders.

    How can Online WHS Systems solve these issues?
    - Use the Incident Register to identify, analyse and correct hazards to prevent the recurrence of injuries in the workplace.
    - Use the Checklist Register to undertake a risk assessment checklist, develop and manage controls.
    - Use the Policy and Procedure Register to make sure administrative measures to control workplace hazards are in place.
    - Use the E-Learning Module to make sure all employees are inducted and trained in workplace safety.
    - Use the Plant and Equipment Module to make sure items are properly maintained.

  • 01Employee Management and Inductions

    Staying on top of employee information and certifications can be tiresome. Especially in a Carers Environment when employees are required to have a large number of certifications.

    How can Online WHS Systems solve these issues?
    - Use the Employee and Contractor Modules to keep track of your employees certifications. The system will alert the administrator and employee when their certification is about to expire so it can be updated.
    - Use the E-Learning Module to Induct and train employees in your workplace safety processes.

  • 01Qualification Matrix and Manager

    No matter what industry you are in it is highly likely that your employees will need certain qualifications to perform the tasks they undertake.

    How can Online WHS Systems solve these issues?
    - Use the Employee Module to enter qualifications for your employees.
    - Use the Qualification Matrix to publish a report on your employee's qualifications and gaps present by their positions.
    - Use the systems Training Needs Analysis to identify the gaps present in your training.


Online WHS Systems for the Community/Disability Services Industry

What registers help the Community/Disability Services Industry manage their safety obligations?

Policy and PlanningInjury Management

The injury Management Module allows your company to analyse the cause and effect of injuries and identifies actions needing to be taken to reduce the risk of that injury happening again in the future.

Injury ManagementPolicies and Procedures Registers

Online WHS Systems can help manage safe work policies and procedures which set up the framework for an efficient, professional and safer workplace.

Risk ManagementChecklist Builder

The Checklist Builder allows you to create checklists which can be related to sites, activities, plant & equipment, chemicals, employees and more.

Employee ManagementInduction Module

The E-Learning Register of Online WHS Systems allows you to assign inductions and records the results.

Record ManagementQualification Matrix and Manager

The Qualification Matrix and Manager allows you to keep track of your employees and qualifications. If you relate a qualification to a position, any employee related to that position without the proper qualifications will be highlighted as yellow in the Qualification Matrix, automatically creating a Training Needs Analysis.

Environmental ManagementTraining Needs Analysis

By simply defining your organisations positions and the qualifications/inductions needed to safely perform that role, when an employee is related to that position Online WHS Systems will automatically create an exportable Training Needs Analysis highlighting if any gaps are present in your training.

Record ManagementAudit Builder

Online WHS Systems allows you to build an audit, relate documents and data to the audit to show evidence, enter observations and recommendations and produce exportable reports.

Environmental ManagementMaintenance Manager

In the Maintenance Manager you can develop a maintenance request for a site, location or plant and equipment item.

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