Online WHS Systems in General Business

Online WHS Systems is used throughout many Australian Businesses.

Let’s explore what Businesses get out of Online WHS Systems and the benefits to the industry.

Safety in General Businesses

We use software every day to manage our business processes. Why should safety management be any different? Online WHS Systems keeps workplace health and safety top of mind for general businesses.

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Safety in General Businesses

No matter what business your in, under Australian WHS/OH&S legislation all businesses are legally obliged to:

  • Provide safe work premises for employees, contractors, visitors and volunteers under their control
  • Assess risks and implement appropriate measures for controlling them
  • Ensure safe use and handling of goods and substances
  • Provide and maintain safe machinery and materials
  • Develop safe working processes for work undertaken by workers under their control and make sure they have the appropriate qualifications to undertake their tasks
  • Assess workplace layout and provide safe systems of work
  • Provide a suitable working environment and facilities
  • Consult, train and induct workers under their control
  • Have the appropriate insurances in place.

Some of our clients include:

What Online WHS Systems focuses on in this Industry

  • To make safety easy – All an employee needs to do is scan a QR Code to complete a form, checklist or report a hazard or incident.
  • To make safety accessible – Online WHS Systems is a cloud-based system which can be used anywhere with an internet connection.
  • To make safety simple – Employees can log in to the system and know exactly what needs to be actioned by clicking one simple button, the ‘To-Do List’.
  • To make safety efficient – Online WHS Systems is an automated system. If something needs to be actioned, the relevant person is alerted via email or SMS.

“I like the fact that all our systems and compliance issues can be managed from the system, prompts and reminders are so important and having this information automated plays a very important role in meeting our compliance obligations.

We initially looked at the system for managing just our WHS obligations and soon found it could do so much more for our business.”

Ben Levesque, Chief Executive Officer, Finley Regional Care

Safety Painpoints for Businesses

What are the main painpoints when managing safety in Businesses and how does Online WHS Systems address and solve these points?

  • 01Incident Management

    Employees can be exposed to a range of risks which can cause injury including slips, trips and falls and manual tasks.

    How can Online WHS Systems solve these issues?
    - Use the Incident Register to identify, analyse and correct hazards to prevent the recurrence of injuries in the workplace.
    - Use the Checklist Register to undertake a risk assessment checklist, develop and manage controls.
    - Use the Policy and Procedure Register to make sure administrative measures to control workplace hazards are in place.
    - Use the E-Learning Module to make sure all employees are inducted and trained in workplace safety.
    - Use the Plant and Equipment Module to make sure items are properly maintained.

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  • 01Employee Management and Inductions

    Staying on top of employee information and certifications can be tiresome. Especially in the General Business Industry when employees are required to have a large number of certifications.

    How can Online WHS Systems solve these issues?
    - Use the Employee and Contractor Modules to keep track of your employees certifications. The system will alert the administrator and employee when their certification is about to expire so it can be updated.
    - Use the E-Learning Module to induct and train employees in your workplace safety processes.

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  • 01Policy and Procedure Management

    Every business, no matter the size, is required to have WHS policies and procedures in place to effectively manage and address particular issues and hazards.

    How can Online WHS Systems solve these issues?
    - Use the Policy and Procedure Register to make sure administrative measures to control workplace hazards are in place.

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Online WHS for Businesses

What registers help General Businesses manage their safety obligations?

Policy and PlanningInjury Management

The injury Management Module allows your company to analyse the cause and effect of injuries and identifies actions needing to be taken to reduce the risk of that injury happening again in the future.

Injury ManagementPolicies and Procedures Registers

Online WHS Systems can help manage safe work policies and procedures which set up the framework for an efficient, professional and safer workplace.

Risk ManagementChecklist Builder

The Checklist Builder allows you to create checklists which can be related to sites, activities, plant & equipment, chemicals, employees and more.

Employee ManagementInduction Module

The E-Learning Register of Online WHS Systems allows you to assign inductions and records the results.

Record ManagementQualification Matrix and Manager

The Qualification Matrix and Manager allows you to keep track of your employees and qualifications. If you relate a qualification to a position, any employee related to that position without the proper qualifications will be highlighted as yellow in the Qualification Matrix, automatically creating a Training Needs Analysis.

Environmental ManagementTraining Needs Analysis

By simply defining your organisation’s positions and the qualifications/inductions needed to safely perform that role, when an employee is related to that position Online WHS Systems will automatically create an exportable Training Needs Analysis highlighting if any gaps are present in your training.

Record ManagementAudit Builder

Online WHS Systems allows you to build an audit, relate documents and data to the audit to show evidence, enter observations and recommendations and produce exportable reports.

Environmental ManagementMaintenance Manager

In the Maintenance Manager, you can develop a maintenance request for a site, location or plant and equipment item.

Record ManagementMeeting Builder

Online WHS Systems has a Meeting Manager that allows you to build your own templates for a meeting including management meetings, toolbox talks, safety meetings and consultation, make minutes and set actions.

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