Online WHS in the Auto Industry

Online WHS is used throughout many businesses in the Auto Industry.

Let’s explore what the Auto Industry get out of Online WHS and the benefits to the industry.

Safety in the Auto Industry

In the Automotive Industry, safety means that workers, including mechanics and manufacturer workers do not face any risk or danger coming from the motor vehicle or its parts. Car dealerships are now more diverse businesses that not only sell cars but also services. The service area is full of many hazards and this is where Online WHS can help manage and maintain safety to provide a safer workplace.

Some of our clients include:

  • Alto Group
  • Phil McCarroll Motors
  • BMW Sydney
  • John Newell Mazda
  • Hunter Holden


What Online WHS focuses on in this Industry

  • To make safety easy – All an employee needs to do is scan a QR Code to complete a form, checklist or report a hazard or incident.
  • To make safety accessible – Online WHS is a cloud based system which can be used anywhere with an internet connection.
  • To make safety simple – Employees can log into the system and know exactly what needs to be actioned by clicking one simple button, the ‘to do list’.
  • To make safety efficient – Online WHS is an automated system. If something needs to be actioned, the relevant person is alerted via email or SMS.

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“I like the fact that all our systems and compliance issues can be managed from the system, prompts and reminders are so important and having this information automated plays a very important role in meeting our compliance obligations.

We initially looked at the system for managing just our WHS obligations and soon found it could do so much more for our business.”

Ben Levesque, Chief Executive Officer, Finley Regional Care

Safety Painpoints in the Auto Industry

What are the painpoints when managing safety in the Auto Industry and how does Online WHS address and solve these points?

  • 01Repairs and Maintenance

    Staying on top of all the repair work required can be costly and time consuming. Eliminate overheads and time taken to get something fixed by implementing our Maintenance Request process.

    How can Online WHS solve these issues?
    - Use the Maintenance Modules to keep track of your plant and equipment's maintenance history.

  • 01Employee Management and Inductions

    Staying on top of employee information and certifications can be tiresome. Especially in an environment when employees are required to have a large number of certifications.

    How can Online WHS solve these issues?
    - Use the Employee and Contractor Modules to keep track of your employees certifications. The system will alert the administrator and employee when their certification is about to expire so it can be updated.
    - Use the E-Learning Module to induct and train employees in your workplace safety processes.

  • 01Plant and Equipment

    Managing your plant and equipment, its maintenance and employees qualifications and training to use the item are important especially in the Automotive industry where machines are used majority of the time.

    How can Online WHS solve these issues?
    In the Plant and Equipment Register, you can:
    - View and manage a plant items maintenance schedules
    - Develop checklists such as the pre-start, inspection and fit for duty checklists to keep detailed records to show compliance
    - Set training and qualification criteria’s to the use of the plant item
    - See which employees meet that criteria
    - For the employee to assign a plant item in and out which creates a history of use record in the employees history
    - Manage insurances, registrations and review dates.


Online WHS for the Automotive Industry

What registers help the Automotive Industry manage their safety obligations?

Record ManagementQualification Matrix and Manager

The Qualification Matrix and Manager allows you to keep track of your employees and qualifications. If you relate a qualification to a position, any employee related to that position without the proper qualifications will be highlighted as yellow in the Qualification Matrix, automatically creating a Training Needs Analysis.

Environmental ManagementContractor Management

The Online WHS System’s Contractor Register assists you in making sure your contractors are inducted, have the appropriate qualifications, safe work documents and procedures, insurances and licenses to operate at your site.

Risk ManagementChecklist Builder

The Checklist Builder allows you to create checklists which can be related to sites, activities, plant & equipment, chemicals, employees and more.

Employee ManagementInduction Module

The E-Learning Register of the Online WHS System allows you to assign inductions and records the results.

Record ManagementSWMs Module

In the SWMs Module you can outline the high risk work activities to be carried out at a workplace, the hazards that may arise from these activities, and the measures to put in place to control the risks.

Environmental ManagementMaintenance Manager

In the Maintenance Manager you can develop a maintenance request for a site, location or plant and equipment item.

Policy and PlanningPlant and Equipment

It is a WHS requirement to keep an equipment register with a history of the maintenance performed on each item. Online WHS maintains an automated log of updates made to a piece of equipment to assist you track its maintenance records.

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