Online WHS Systems in the Aged Care Industry

Online WHS Systems is used throughout many Australian Aged Care Groups.

Let’s explore what Aged Care Groups get out of Online WHS Systems and the benefits to the industry.

Safety in the Aged Care Industry

We use software every day to manage our business processes. Why should safety management be any different? Online WHS Systems keeps workplace health and safety top of mind for businesses in the Aged-Care Industry.

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Safety in the Aged Care Industry

Typically the Aged Care Industry has carers working with multiple patients and need access to an easy to use cloud-based safety management system. Managing and reporting injuries both to clients and employees can be extremely difficult but with Online WHS Systems is as easy as scanning a QR Code or type the incident into your mobile tablet or phone. Alerts can be set to automatically alert supervisors or management immediately where then the system helps you through a step by step investigation and corrective measure process. The end result is that actions can be set and reports can be developed to ensure not only compliance but continuous improvement.

Couple the above module with our comprehensive but easy to use qualification manager which develops ID Cards and a matrix which will highlight upcoming expiry dates and develops a training needs analysis automatically.

The Online WHS Systems reporting module will give management comprehensive reports to help identify trends and not only identify pain points but also help reduce costs.

Some of our clients include:

What Online WHS Systems focuses on in this Industry

  • To make safety easy – All a carer needs to do is scan a QR Code to complete a form, checklist or report a hazard or incident.
  • To make safety accessible – Online WHS Systems is a cloud-based system which can be used anywhere with an internet connection.
  • To make safety simple – Carers can log into the system and know exactly what needs to be actioned by clicking one simple button, the ‘To-Do List’.
  • To make safety efficient – Online WHS Systems is an automated system. If something needs to be actioned, the relevant person is alerted via email or SMS.

“I like the fact that all our systems and compliance issues can be managed from the system, prompts and reminders are so important and having this information automated plays a very important role in meeting our compliance obligations.

We initially looked at the system for managing just our WHS obligations and soon found it could do so much more for our business.”

Ben Levesque, Chief Executive Officer, Finley Regional Care

Safety Painpoints in the Aged Care Industry

What are the painpoints when managing safety in the Aged Care Industry and how does Online WHS Systems address and solve these points?

  • 01Incident Management

    Carers in the Aged Care Industry are exposed to a range of risks which can cause injury including slips, trips and falls and manual tasks. These tasks can be hazardous potentially leading to a range of musculoskeletal disorders.

    How can Online WHS Systems solve these issues?
    - Use the E-Learning Module to make sure all employees are trained in injury management.
    - Use Checklists to conduct a Risk Assessment for each individual patient and sites.
    - Use the Plant and Equipment Module to make sure patient mechanical aids are well maintained.

  • 01Employee Management and Inductions

    Staying on top of employee information and certifications can be tiresome. Especially in the Aged Care Environment when employees are required to have a large number of certifications.

    How can Online WHS Systems solve these issues?
    - Use the Employee and Contractor Modules to keep track of your employees certifications. The system will alert the administrator and employee when their certification is about to expire so it can be updated.
    - Use the E-Learning Module to Induct and train employees in your workplace safety processes.

  • 01Qualification Matrix and Manager

    No matter what industry you are in it is highly likely that your employees will need certain qualifications to perform the tasks they undertake.

    How can Online WHS Systems solve these issues?
    - Use the Employee Module to enter qualifications for your employees.
    - Use the Qualification Matrix to publish a report on your employees qualifications and gaps present by their positions.
    - Use the systems Training Needs Analysis to identify the gaps present in your training.


Online WHS Systems for the Aged Care Industry

What registers help the Aged Care Industry manage their safety obligations?

Policy and PlanningInjury Management

The injury Management Module allows your company to analyse the cause and effect of injuries and identifies actions needing to be taken to reduce the risk of that injury happening again in the future.

Injury ManagementPolicies and Procedures Registers

Online WHS Systems can help manage safe work policies and procedures which set up the framework for an efficient, professional and safer workplace.

Risk ManagementChecklist Builder

The Checklist Builder allows you to create checklists which can be related to sites, activities, plant & equipment, chemicals, employees and more.

Employee ManagementInduction Module

The E-Learning Register of Online WHS Systems allows you to assign inductions and records the results.

Record ManagementQualification Matrix and Manager

The Qualification Matrix and Manager allows you to keep track of your employees and qualifications. If you relate a qualification to a position, any employee related to that position without the proper qualifications will be highlighted as yellow in the Qualification Matrix, automatically creating a Training Needs Analysis.

Environmental ManagementTraining Needs Analysis

By simply defining your organisation’s positions and the qualifications/inductions needed to safely perform that role, when an employee is related to that position, Online WHS Systems will automatically create an exportable Training Needs Analysis highlighting if any gaps are present in your training.

Record ManagementAudit Builder

The Online WHS System allows you to build an audit, relate documents and data to the audit to show evidence, enter observations and recommendations and produce exportable reports.

Environmental ManagementMaintenance Manager

In the Maintenance Manager you can develop a maintenance request for a site, location or plant and equipment item.

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