We use software every day to manage our business processes. Why should safety management be any different? Online WHS Systems keeps workplace health and safety top of mind for businesses in the Aged-Care Industry.
Typically the Aged Care Industry has carers working with multiple patients and need access to an easy to use cloud-based safety management system. Managing and reporting injuries both to clients and employees can be extremely difficult but with Online WHS Systems is as easy as scanning a QR Code or type the incident into your mobile tablet or phone. Alerts can be set to automatically alert supervisors or management immediately where then the system helps you through a step by step investigation and corrective measure process. The end result is that actions can be set and reports can be developed to ensure not only compliance but continuous improvement.
Couple the above module with our comprehensive but easy to use qualification manager which develops ID Cards and a matrix which will highlight upcoming expiry dates and develops a training needs analysis automatically.
The Online WHS Systems reporting module will give management comprehensive reports to help identify trends and not only identify pain points but also help reduce costs.
“I like the fact that all our systems and compliance issues can be managed from the system, prompts and reminders are so important and having this information automated plays a very important role in meeting our compliance obligations.
We initially looked at the system for managing just our WHS obligations and soon found it could do so much more for our business.”
Ben Levesque, Chief Executive Officer, Finley Regional Care
What are the painpoints when managing safety in the Aged Care Industry and how does Online WHS Systems address and solve these points?
Carers in the Aged Care Industry are exposed to a range of risks which can cause injury including slips, trips and falls and manual tasks. These tasks can be hazardous potentially leading to a range of musculoskeletal disorders.
How can Online WHS Systems solve these issues?
- Use the E-Learning Module to make sure all employees are trained in injury management.
- Use Checklists to conduct a Risk Assessment for each individual patient and sites.
- Use the Plant and Equipment Module to make sure patient mechanical aids are well maintained.
Staying on top of employee information and certifications can be tiresome. Especially in the Aged Care Environment when employees are required to have a large number of certifications.
How can Online WHS Systems solve these issues?
- Use the Employee and Contractor Modules to keep track of your employees certifications. The system will alert the administrator and employee when their certification is about to expire so it can be updated.
- Use the E-Learning Module to Induct and train employees in your workplace safety processes.
No matter what industry you are in it is highly likely that your employees will need certain qualifications to perform the tasks they undertake.
How can Online WHS Systems solve these issues?
- Use the Employee Module to enter qualifications for your employees.
- Use the Qualification Matrix to publish a report on your employees qualifications and gaps present by their positions.
- Use the systems Training Needs Analysis to identify the gaps present in your training.
The Qualification Matrix and Manager allows you to keep track of your employees and qualifications. If you relate a qualification to a position, any employee related to that position without the proper qualifications will be highlighted as yellow in the Qualification Matrix, automatically creating a Training Needs Analysis.
By simply defining your organisation’s positions and the qualifications/inductions needed to safely perform that role, when an employee is related to that position, Online WHS Systems will automatically create an exportable Training Needs Analysis highlighting if any gaps are present in your training.
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